Adding Email Signature In Outlook

setup email in Outlook

Outlook signature setup

Whether communicating with fellow employees sitting in the same building as you or sending messages to prospective customers halfway across the globe, you would probably be using Outlook to manage your emails. This email client plus personal information manager stores all your emails in your local hard drive, enables you to send mass mails to multiple people at a time and manage most of the official work letting you concentrate on the work at hand.

You must have seen email signatures by now. Either text or images, they are automatically displayed to the recipient after the message you typed in. The ability to add pictures lets your email signature stand out from the rest. You just have to configure a few settings once you setup email in Outlook to automatically send your signature along with all your messages. However, simple plain text maintains a level of professionalism that is not present in image signatures.

Here’s how you add a text-only signature in Outlook:

  • Open Outlook from the Start menu and wait for it to load.
  • Click on the Tools menu from the list of menus that are displayed on top of the Outlook window.
  • Inside the Tools menu, click on Options and the click on the Signature tab, which is located on the top right corner of the Options window.
  • The Signature window will pop up on the screen. Click on the New button on the top right side to create a new signature.
  • The message that you want to display on each signature should be typed in on the Edit Signature text box.

    image signatures

    How to setup email signatures

  • Next, click on the Advanced button on the right and then select the accounts you want this signature to be associated with and then click OK when you are done.
  • In order to add this signature to all the messages that you send from your account, select the Add signatures to all outgoing messages box.
  • You are almost done now. In order to complete the process, click on the Apply button.

If you have followed all the instructions, you have setup email in Outlook to send signatures in all the outgoing messages. If you face any problems, you can contact our technical support team to troubleshoot it immediately. Email signatures are one way to ensure that your emails stand out from rest of the crowd. Strive to have the same signature in every email account and maintain it as such.

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Setting Up An Email Group In The Outlook Program

Setup Email In Outlook

Email In Outlook

The users of the Outlook program may have heard of the email groups in the program. These are commonly referred to as distribution lists. The distribution lists are used when the user needs to send the same email message to a group of people. When a user makes use of the distribution list, this group of people will get the same email message at the same time. This will help the users save much of their valuable time as the email is sent to a group instead of putting an effort to manually typing in the email addresses.

The steps to set up an email group in the Outlook program are very easy. The steps to setup email in Outlook with distribution lists are explained below in this article. You can follow these steps carefully so that you do not encounter any errors.


  • As the first step, make a distribution list in the Outlook program by selecting File and then New in the menu bar. Choose Distribution List and then you can type the name of your list in the Name section.
  • You can then add email addresses from your Outlook address book and contacts by making use of the Select Members button. You can add those email addresses that are not stored in your contacts and address book by making use of the Add New button.
  • After adding everyone you need in the distribution list, you can choose Save and Close. You will be able to edit this list later if you wish to add more people or remove people. The list that you have made will be accessible when you make new email messages.

    Outlook Address Book

    Outlook Program

  • Make a new email message by clicking on the Inbox in the folder list and then selecting New from the menu bar. Into the To field, you can type the name of the distribution list that you have made in the above steps. If Outlook program recognizes the distribution list, it will underline the name of the list. If it does not, you will have to click on the Check Names button and Outlook will underline the name.

These are the simple and easy to follow steps to setup email in Outlook with a distribution list. If you have any doubts in any of the steps that are explained above, you can contact our Outlook help and support team.

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How To Grant Access To Delegates In Outlook 2010

Outlook Email Setup

Features Of Outlook

Many people are unaware about the various features present in Outlook. If you have configured Outlook with the Microsoft Exchange Server 2010, then you may change the settings in the program and allow the selected colleagues access to your email. The people who gain access to your email would be able to see, edit and send items from the account. They will be also able to respond to meeting requests. Now, in this post, we will first find out how to add delegates to the program after you do an Outlook email setup.

  • Launch Microsoft Outlook from the programs shortcut icon.
  • Select the option File from the menu bar.
  • Choose the option Info from the menu that comes down.
  • Click the option Account Settings.
  • Once you are in the Account Settings window, choose the option Delegate Access.
  • Select the button Add. This will launch a new window with the title Add Users.
  • Choose the names from the contact list and click the Add button.
  • Choose the option OK.

Selecting permissions

You can set the permissions according to your wish. In order to set the permissions, follow the steps below.

  • Launch Microsoft Outlook.
  • Select the option File.
  • Click the option for Info from the new menu.
  • Choose Account Settings.
  • Select the option Delegate Access from the window for Account Settings.
  • The above step will launch the window for Delegate Access. There will be information regarding the delegates. You may choose any type of permissions from the various options. Keep in mind that the delegates will be given send-on-behalf permissions, no matter which type of permission you have set.

    Microsoft Exchange Server

    Outlook Email Configuration

  • Select the button Add and then choose the delegate. This will launch the window for Delegate Permissions.
  • You may choose from the four different types of permissions available.
  • The first option is None. If you choose this option, the delegate will not be able to access any of the features.
  • The second option is Reviewer. By setting this option, you permit the delegate only to read the items.
  • The third option Author will allow the delegate to include new items to the list.
  • The final option is Editor, which allows the delegate to edit and modify the contents.

If you wish to grant permission to any of the employees to your email, follow the above-mentioned steps after Outlook email setup. For further help on this issue, you may contact our technical support team.

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Installing An Exchange Connection In Outlook

Setup Email In Outlook

Configure Email In Outlook

Outlook uses Exchange server to let you connect with multiple users in an organization. An excellent email client, Microsoft Outlook works even better when connected to the Exchange server. If you have a home or personal account, then you may not have ever used Exchange server to setup email in Outlook. So, here is how to connect your Outlook 2010 or Outlook 2013 with Exchange server.

Steps to follow

  • Launch Outlook email client application. If you get the startup wizard, then on the first page, click Next. This takes you to the E-mail accounts page, where you will have to click Next once again to start the email account setup.
  • If you don’t get the startup wizard though, then go to the toolbar at the top, and click on the File tab. You will see the Account Settings button and Add Account there. Choose the latter. Now you will be on the Auto Account Setup page.
  • Here, you will get all the details like Your Name and E-mail Address settings filled in automatically, if you have done this before on the computer, and marked the preference to remember. If so, make sure the details are correct, and then click Next to go on.
  • But if the details aren’t filled in correctly on the Auto Account Setup page, then type in the information, and use the details provided by your email service provider where required.
  • Reset the option for the Auto Account Setup page, if the name is given wrongly; for this find the Manually configure server settings or additional server types option and click the option button beside it. After that, click on the button beside E-Mail Account.

    Excellent Email Client

    Setup Exchange Connection To Email

  • After you moved on from the Auto Account Setup page, Outlook will have been looking online to find the email server setting for you. You will get a prompt asking you to enter the user name and password while this is continuing. For the former, ensure that you type in the full address including the domain name at the end.

Now wait for Outlook to set up the account, and when finished, you will see the following message: Congratulations! Your email account is successfully configured and ready to use. Once you see this, click on the Finish button.

This is all about how to setup email in Outlook. For assistance with related concerns, call our tech support and we will help you out.

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Uninstalling The SparkleBox Toolbar

How To Remove A Toolbar

Toolbar Issues

A toolbar can be defined as an add-on that appears on the web browsers. While you open your browser to browse the internet, this toolbar can pop up and try to direct you to the website that it represents. While some toolbars come with certain options, others represent search engines that replace your browser’s default home page.

Hence, it is always recommended to remove a toolbar like SparkleBox from the system. But according to the Windows technical support team, many users contact them regularly to know how to remove a toolbar. Well, the procedure is quite simple and all you require is to follow the instructions mentioned below.

Internet Explorer

  • If you’re using Internet Explorer as your web browser, you can uninstall the toolbar by accessing the Add/Remove Programs feature in the Control Panel option.
  • For this, you need to first click on your Start Menu and select the Control Panel option. You can now click on Programs and Features or the Add/Remove Programs option, if you’re usingolder versions of Windows.
  • You can now select the SparkleBox Toolbar in the list and then click on Remove or Uninstall.
  • Once you have removed the toolbar, go ahead and change your browser’s homepage.


  • In case of Firefox, you need to first click on the Firefox menu, which you can find at the very top left of the window and then click on Add-ons.
  • Next, you need to click on the Extensions tab on the left and then search for the SparkleBox Toolbar in the list. You need to click on the Remove button to delete the toolbar.

    Home Page

    Toolbar Removal

  • As in the above case, here too you can change your browser’s homepage once you have uninstalled the toolbar.

Google Chrome

  • In Google Chrome, you should first click on the Settings menu near the top-right of the browser window and then on the icon that shows three horizontal lines. Now, you can click on Tools and then select Extensions from the available list of options.
  • You need to now find SparkleBox in the list of extensions and then click on the bin/trash icon to remove the same. For confirming the uninstallation, click on the Remove button.

These steps can help you to successfully remove a toolbar. If you still do not know how to remove a toolbar, feel free to contact our technical support team to get more assistance.

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» Steps To Disable Folder Synchronization Functions In Outlook
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