Troubleshooting Gmail Synchronization Problems In Microsoft Outlook

Outlook Problems

Fix Outlook Problems

Microsoft Outlook is one of the most popular email applications that is used by millions of computer users. Outlook possesses unique features and tools, which no other email applications have. Outlook possesses a high standard of managing emails and hence it is often opted by corporate officials. You can easily access other email accounts in Outlook if you prefer to view them in Outlook. This can be implemented by making variations in Outlook settings.

Even though Outlook is considered as the best, it is quite difficult to deal with certain errors and problems in Outlook. One may not always be willing to go through the different troubleshooting steps offered by Microsoft. Not every user needs to be Outlook savvy and hence we cannot expect everyone to follow the guidelines given by Microsoft.

Those who have tried synchronizing Gmail with Outlook would have sometimes faced a bug during the process. This occurs when Outlook 2013 tries to sync with Gmail and causes severe problems in thy program. One of the major concerns is that after making different changes in email, Outlook would not synchronize successfully and hence this can be considered as one of the Outlook problems rather than a Gmail problem.

One major factor that has been noticed is that this issue is not faced by just one or two people, but a lot many users are facing such Outlook problems related to synchronization. You can even find a dedicated group of Google technicians dealing with this particular issue. One of the major drawbacks that have been noticed in Outlook 2013 is that it is quite slow during synchronization and when it is with Gmail IMAP, it may sometimes stop synchronizing.

Managing Emails

Solve Outlook Problems

You can also try to delete Gmail from Outlook account that failed to sync successfully. After conducting a system reboot or a system restart, you can try to add Outlook account once again and then try to sync. One of the basic features is that IMAP is server based and hence you can use Outlook with a peace of mind that data will not be lost during synchronization. After deleting and resetting Outlook, you can synchronize your Gmail accounts with Outlook.

Hopefully, you have fixed the problem by following the above mentioned guidelines. Problems or queries that you may face can be fixed by contacting our Outlook tech support team.

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How To Encrypt Emails In Outlook

Email In Outlook

Microsoft Outlook 2013

The latest Microsoft Office 2013 and Office 365 are loaded with special features in them, to help users utilize the software in the best way possible. The best part about these two versions of Outlook is that they have a feature with which users can encrypt email in Outlook while sending. To do this, a digital ID is required to convert plain text into the ciphered version. In order to send free digital IDs to various authorities, Microsoft provides them with a link to acquire the same.

The advantage of encrypting your emails while sending is to make sure you are safe from prying eyes. The one at the receiving end should have the public encryption key of the sender in order to open and read the email. You can add this recipient to your contact list. You also need to make sure that the receiver has the key, so that he/she can exchange digitally signed email messages. Follow these instructions to send digitally signed emails.

Acquiring Digital ID

  • Launch the Application.
  • Click on the File tab and then select Options from the menu.
  • Click on Trust Center and then click on Trust Center Settings, which is in the Microsoft Outlook Trust Center.
  • Click on Email Security, from the Digital IDs section, click on Get A Digital ID. This directs Microsoft Office Online and presents certificate authority’s page on the browser. You get to select the digital sign such as Globalsign or Verisign. For which you will have to follow the onscreen instructions, which are different for different Digital IDs.

Signing a single email digitally

  • In the compose window, you will see Options to the very top of the window.
  • In More Options group, click on the Message option.

    Digitally Signed Emails

    Microsoft Outlook 365

  • Click on the Security Settings option and then click on Encrypt Message Contents And Attachments option. When you do this, for every email message you send, it will help you send as digitally signed emails.

Signing all emails digitally

  • Click on the File option and then select Options.
  • Click on the Trust Center option and then select the Trust Center settings.
  • Click on the Email Security option and then click on the Encrypt Contents And Attachments For Outgoing Messages option, from the Encrypted Email section.
  • Now click on Ok.

Hence, by following these steps, it will be relatively very easy to send email in Outlook with a digital signature. This will ensure that none of your emails get hacked.

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How To Avoid An Outlook Crash

Outlook Problems

Features Of Outlook

Many of you might be using Outlook for managing your email accounts. The program allows you to configure your email accounts and thereby, help you to download emails from the email servers. Now, while working with Outlook, the program might crash abruptly. This is one of the Outlook problems experienced by numerous users.

Causes

Many people are of the opinion that Outlook corruption occurs due to the action of viruses. Even though it could sometimes be due to a virus infection, majority of the times, it is not. The anti-virus program installed in your computer is the reason behind many of the Outlook corruptions. This is because the program might be wrongly configured to scan the emails and the attachments associated with it.

Outlook PST and OST repair

One of the techniques to fix Outlook corruption issues is the PST and OST repair process. Let us first find out what these files are. The Outlook PST file is the personal folder file of the program and OST is the Offline folder file. These files are used to store Outlook data in your computer.

In case if these files are damaged, you may fix them using the Inbox repair tool that comes with the program. The repair tool is an executable file present in the Outlook folder and it helps you to fix most of the Outlook corruption issues. This tool is installed in the Outlook folder during the time of Outlook installation. Now, if the OST file of the program is damaged, the OST Integrity Tool can be used to fix the issue. If the scan and repair process with these tools do not fix the issue, it is advisable to disable the existing file and thus create a new .OST file.

Outlook Corruptions

Outlook Email Configuration

Avoid Outlook crash

Before you initiate the Outlook repair steps, you need to follow certain guidelines. This will help you to avoid Outlook crashes in the future. The important step is to ensure that Outlook files are marked as read only. Follow the steps below for this.

  • Launch Outlook and click File.
  • Choose the option Work Offline and then select Outlook from the folder list. This will block all messages from reaching the destination and make sure that no folder is open.
  • Go back to File menu and choose Compact all folders.
  • Close the program.

With the above steps, you can avoid Outlook problems associated with the personal file folders and offline file folders.

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Setting Up An Email In Outlook 2010

Outlook Email Setup

Outlook Email Configuration

Using Outlook is a good way to manage multiple email accounts at the same time. An added benefit is that this email client also lets you draw up schedules and manage your contacts, integrating these functionalities with your email handling. The first time you install Outlook after buying it, you need to set up your email account on it. This is let you access the email functions from the program, the next time you log in.

Adding an email account takes only a few, simple steps, which wouldn’t take more than a couple of minutes to carry out. Here’s how to make it happen in Outlook 2010.

Outlook email setup

  • Launch the application and you’ll be prompted to configure a new email account. When you see this message, hit Next.
  • Hit the Yes button to add a new account, and then hit Next again.
  • Type in your details, comprising name, email address, and password and then hit Next.

The setup will start now, and you’ll be shown a progress bar for how far along you’ve gotten. It might happen that this fails, in which case you’ll have to set up the whole thing manually. You’d have to provide the server information as well as the log-in credentials, in order to successfully configure the email client. Multiple accounts can be added this way, and then you can start managing these from a single place.

There’s a huge collection of features you can use to make Outlook use comfortable from the daily perspective. The ribbon gives access to standard actions you can do with email messages, such as Forward, Reply, Reply All, etc. There are many other things you can do, some of which can make your messages stand out if you want them to. One way to craft a unique message template is by adding a signature of your own.

Outlook 2010

Outlook Email Handling

  • Open the new message editor, and go to the Messages tab. This will have the Include group, where you can find the Signature option.
  • Go to the E-mail Signature tab, and select the New option.
  • Create your own signature and set it up for all outgoing emails. This will be part of the email that people receive from you.

Use the above steps to set out your own style when sending messages in Outlook. If you have trouble with the initial Outlook email setup, and can’t get around it, call our tech support number and we’ll assist you with this.

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Steps To Send Mail With IMAP In Outlook

Outlook Email Setup

Outlook Features

Microsoft Outlook is one of the most advanced email applications that comprises of a set of advanced options. Some of these features such as calendar, journals and task manager options enable the users to successfully schedule their appointments and meetings. Hence, it can be said that Microsoft Outlook is a must have for every business professional. There’s also a dedicated technical support team by the name Outlook tech support that troubleshoots and fixes all the issues related to the Outlook email setup.

Microsoft Outlook also provides several options that provide the users a comfortable emailing experience. The IMAP or Internet Message Access Protocol can be termed as an Internet protocol that enables the users to access the email server and retrieve the email. Earlier, it was POP or Post Office Protocol that was used to access the email server but with IMAP, the main advantage is that it keeps all the emails on the mail server. A copy of these emails gets downloaded to the email client such as Outlook.

If you do not know how to send mails with IMAP in the Outlook email setup, you can use the following instructions:

  • In the first step, you need to open Microsoft Outlook and then click on Tools followed by Account Settings. Now, you need to click on New in the Account Settings window and then choose Manually Configure Server Settings or Additional Server Types. Now, click Next.
  • Next, you need to click on Internet Email followed by Next. You need to type in your name and email address in the user Information pane, where you can select IMAP from the Account Type drop-down menu.

    Outlook Tech Support

    Outlook Issues

  • In the next step, you need to type in the incoming and outgoing mail server information, which you can get from your mail service. Usually, it would be in the form of mail.yourservername.com.
  • Once you have got the server information, type in your username and password in the Log-in Information pane and then click on More Settings.
  • Now, you need to click on the Advanced tab and then type in the incoming and outgoing mail ports for your server along with the type of encryption. Male sure that you set the default IMAP port as 143 and SMTP port as 25.
  • Now, you can click on OK to close the Internet Email Settings window followed by Next in the New Email Account Window. Once you’re done, click Finish.

By following these instructions, you can successfully send email with IMAP in your Outlook application. To get more information on the same, you may also contact our tech support team.

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