How To Set Up Any Email Account In Outlook

Outlook Email Setup

Set Up Email In Outlook

Most of us believe that Outlook email setup is a complicated process. But, in reality, setting up a webmail account in Outlook is simple. If you know the right steps, you can set up your email account in Outlook within a couple of minutes. The following steps will help you in setting up your favourite webmail account in Outlook.


  • Launch Microsoft Outlook by double-clicking the Outlook icon on your desktop.
  • Select Tools option from the menu bar that appears.
  • Proceed by choosing the E-mail accounts option from the dropdown menu.
  • After that, click the option that says Add a new e-mail account. Select Next to continue.
  • You will be prompted now to specify the account type. Select between IMAP or POP3 based on the webmail account you are going to set up in Outlook. Click Next to proceed.
  • You will be prompted now to fill in three different sections, Account Details, Server Details and Login Information, with appropriate inputs.
  • Account Details

Your Name: enter your name. This will be the name that will be displayed with your outgoing emails.

Email address: type your full email address. Make sure that you provide the email address in full without omitting the part that comes after ‘@’.

  • Server details

Incoming mail server: Type the incoming mail server information.

Outgoing mail server: Type your outgoing mail server information.

If you are not sure of the server details, feel free to contact your email service provider.

Server Details

Outlook Support

  • Login details

Username: Enter the username of your email account.

Password: Enter the password of your email account.

  • After providing the above information, go to the next section titled More Settings.
  • Select the tab labelled Outgoing server and click the checkbox before My Outgoing server (SMTP) requires authentication. Following that, select the option titled Use same settings as my incoming server.
  • After that, click the Advanced tab. In this Outlook email setup section, you can make Outlook store a copy of messages you send/receive in the server. This is optional.
  • Now, save the changes you have made in the Outlook setting by clicking the OK button followed by Finish.

The above steps have simplified Outlook email configuration for you. Outlook lets you set up any webmail account in it. You can use the same steps given above to set up your favourite email account in it.

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Inserting Hyperlinks In Your Outlook Messages

Outlook Problems

About Outlook Problems

Inserting a hyperlink in an email message is the best way to share something you saw online with a friend or colleague. However, many users have reported that inserting such hyperlinks in emails composed in Outlook email client sometimes lead to Outlook problems. Here are a few tips as offered by the Outlook support team on how to add such hyperlinks to your Outlook messages without any problems.

Adding hyperlinks to Outlook messages

When it comes to composing messages, Outlook supports standard text format, rich text format, as well as HTML format. Therefore, adding hyperlinks should not be a problem here. Normally, when you compose a new message in Outlook, you can simply paste the link and the Outlook mail client will detect it as a hyperlink. But, if it does not happen, then this means that HTML format is not activated in your email client application.

In order to enable that, go to the File menu in Outlook toolbar and click on Options. Now, select the option Mail. There, go to the option Compose messages in this format option under Compose Messages heading. This option will be set as HTML by default. If not, change it to HTML and click on Apply to save the new settings. From now on, Outlook email client will detect the hyperlinks when you paste them in a new message.

Another option to add hyperlinks is by using the Insert option on the create message page. When you open the window for composing a new message in Outlook, you will see the option Insert on the toolbar there. Click on the link to display all the options for Outlook message. In the section Links, you will see the option Hyperlink.

Outlook Support

Contact Outlook Support

Select a portion of the message, which contains call of action links like Click Here or Go to this link. Then click on the Hyperlink option mentioned about. This will launch the Insert Hyperlink wizard. You can use this wizard to add a file link to the selected portion of the message. If you want to remove this hyperlink, just select the text with the link and right-click on it to display the context menu. Click on the Remove Hyperlink option you see there.

This is how you can add or remove a hyperlink while composing messages in Outlook. If you have queries regarding any other Outlook problems, visit our tech support website right away.

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Getting To Know Microsoft Outlook 2010 Email Account Settings

Setup Email In Outlook

Outlook Tips

Most employees in a workplace today won’t be able to survive a day without Outlook! Entire enterprises would come to a grinding halt if that happens! Outlook excels as the leading Personal Information Manager application in the market. Not only does it have various productivity applications that structure and organize your entire day, it can be used to send and receive emails, whether to an individual or to an entire subscription list.

Microsoft Outlook comes bundled with Microsoft Office. Therefore, if you have Microsoft Office suite installed in your system, you can easily get started after you setup email in Outlook. There are various tutorials available online that can help you configure your email settings. Since most of your work is done using Microsoft Outlook itself, you stand to gain a lot if you learn how to use Outlook well. Knowing all the shortcuts and important troubleshooting tips would reduce your workload and let you focus on the work.

If you have already configured an email account in Outlook 2010 and want to view the account settings or properties, you can easily do so depending on which version of Outlook you are running. In Outlook 2010, you will find the Account Settings button under the Office button. However, in Outlook 2007, the Account Settings menu lies inside the Tools menu. Once you open the Account Settings window, you will be able to view and configure all the accounts that are saved on this computer. You will be able to toggle through the multiple accounts by clicking on the relevant tab.

Multiple Accounts

Outlook Troubleshooting

Apart from that, you can also choose to create a new account or remove an existing account by clicking the New option and the Remove option respectively. Apart from this, the Repair button lets you repair an existing Email account and the Change option lets you modify the current settings of your email account. If you click on the More Settings button, a new dialog window will open. You will be able to edit your name, organization name and reply email address here. You can even change the authentication of Outlook under the Outgoing Server tab. The Connection tab specifies the connection settings of Outlook.

When using Outlook, tinker about a little bit! Do not restrict yourself to just the work alone. To make the best use of a productivity suite, you need to learn how to use the tool well enough. If you are new to this, setup email in Outlook soon and jump aboard!

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Outlook.Com Surpasses Gmail With Email Rules And Options

Outlook Email Setup

Outlook To Introduce Better And New Features

Most of the online users believe that Gmail and Google have been and will continue to be fighting for the usage of emails by the masses. Nevertheless, with a few updates recently released for Outlook emails services, Microsoft is all set to take over Google. This move has received positive reviews and hence Microsoft is expecting to get back into the electronic mail battle.

With more new and advance features launched, Microsoft is likely to surpass Gmail as the widely used email service. Microsoft was once among the most popular electronic mail services. The new features will see that it is more systematic and easier to organize your inbox. This will not only be similar to the features currently existing in Gmail but will also have features beyond that.

On an average, a person receives many messages in a day, which will be a little bit difficult to manage. Hence, Microsoft considers it as the top priority to help people manage email messages.

The introduction of Advanced Rules will let Outlook users have more control over sorting of email messages. You can organize your inbox with multi-conditions and multi-actions rules and the inbox will act according to the rules that have been set. The Advanced Rules in the Outlook email setup allows you to combine with the existing ones and organize according to your preferences.

Here is an example of how the new updates work.

If any of the emails are unread for about three days sent from one of the contacts, flag in and mark it as important. The experts believe that the steps taken by Microsoft is an effort to make changes according to how the current and the future users develop the system and restrict it to their specifications.

Electronic Mail Services

New Features In Outlook Will Help Maintaining Inbox

One among the advanced and new features that will have is the change in the traditional reply button. This will enable the user open a new email in order to reply to the email received, without having to open a new page or new box. When you reply, you will also be able to see the message for which you are replying, making it more convenient for the users.

The changes made in Outlook email setup will take some time to take effect, but will be in the air very shortly. Experts believe that this is kind of a warning for Google by Microsoft is to let them know that they are back in business when it comes to electronic mail services and are about to grab the limelight.

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Backing Up Emails In Microsoft Outlook

Email In Outlook

Outlook Tips

If you are used to sending and receiving email in Outlook, you would know it has lots of features that enhance productivity and save time. Microsoft Outlook is the dominant Personal Information Manager suite in the market, and finds use in most workplaces and home.

When using Microsoft Outlook, all your inbox messages are saved in a location inside your computer. If your system crashes, you will lose all emails that you have received over the years. For some individuals, the consequences can be devastating. It’s a good practice to regularly back up your data.

Here’s how you back up all the messages in your inbox:

  • Open Microsoft Outlook from the Start menu, which is normally located in the bottom left corner of the screen inside the Taskbar. You can also access the Start menu by clicking the Windows button on your standard Windows compatible Keyboard.
  • Once Outlook loads up, click on the File menu and then click on Options from inside the drop down menu. This will bring up the Options window.
  • Inside the Options window, click on the Advanced tab located in the left pane and then hit the Export button in the Export section.
  • This will direct you to the Export wizard section. Choose the Export to a File option, and then click Next.
  • When you are prompted to select the format, select Outlook Data File (.pst) and then click Next.

    Personal Information Manager

    Outlook Good Practices

  • You will be prompted to choose the folders you want to backup. If you just want to save the emails you received, that is, the contents of your Inbox, select the top-level Inbox folder option.
  • If you have created multiple folders to store your inbox messages, select Include Subfolders and then click Next. If you do not select this option, only the contents of your primary inbox folder will be backed up.
  • You will have to make or choose a destination to store the file containing the backup of all your emails. Click Browse and navigate to the location where you want to save your file.
  • Type in a relevant file name, and then click OK.
  • Click Finish to save a back-up file of all the mails in the selected folders into the destination you chose.

Once you save this file, you can burn into a CD or DVD and store it for extended durations. When handling email in Outlook, be on the safe side and back up all your data!

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