Syncing IPhone With Microsoft Outlook Webmail

Outlook Email Setup

Outlook Web App (OWA) is reserved for those occasions when you do not have a computer with Microsoft Outlook but are required to access your emails immediately. This way, you will be able to access your email by using the web browser and access all data that is stored in the Microsoft Exchange Server.

Although you will not be able to view past emails that are no longer available in the Exchange server, this option is extremely suitable when you do not have time for Outlook email setup and need to access your email immediately. OWA only supports very few features in contrast to the email client Outlook; the service allows you to view your email when you are on the go.

You can even access OWA from your smartphone. If you own an iPhone, you can connect to the Microsoft Outlook webmail services and access important business email through the device alone. This feature is only available in iPhone 7 or higher versions since Apple added Outlook.com sync to the list of features in the phone. Here’s what you have to do for the Outlook email setup in iPhone.

  • Tap on the Setting option from the Home Screen in iPhone.
  • Tap on Mail, Contacts, Calendars option and then select the option Add Account. You will see a list of compatible email services, among which you will find com service as well. Tap on it.
  • If you are using an old iPhone, the phone might list Hotmail. Tap on this option if you see it.
  • You will be requested to type in your Outlook email address in the email field. Make sure you type in the full email address instead of only the username.
  • Fill in the proper Outlook password, with proper casing, in the Password field. Your phone will automatically save this option so you do not have to type in the password every time.

    Microsoft Outlook

  • If you plan to add several Outlook.com accounts, you can distinguish between them by adding a description. This way you will be able to toggle through all the accounts and select the one you prefer.
  • Tap on Next and then Outlook Webmail items that you want to sync with your phone. You can even set the option to select your Contacts and Calendar. This way, you will be informed of any events that are marked in Outlook.

If you follow the procedure mentioned above, you will be able to access all your Outlook emails with an iPhone.

Withdrawing Email In Outlook

Email In Outlook

Outlook is an email client from Microsoft that is extensively used by people in corporate offices and at home. There are plenty of options available in this email application; hence, it is very easy to manage emails. In case you send an email message by mistake, there is an option to recall the same message. At times, you might forget to attach a file or document. This is when withdrawing a message comes to your rescue. It is relatively easy to withdraw email in Outlook.

The recall feature is possible only when you use Microsoft Outlook. When you send an email to a group containing many people, you can turn off the recall option to make sure that the email that you send reaches them quickly. To speed up the process, you can have the option Tell me if recall succeeds or fails for each recipient checked. Moreover, the recall feature depends on the Outlook settings of the recipient to whom you are planning to send emails. Hence, it is not necessary for a recall to always succeed.

Instructions

  • Openthe email application.
  • In the navigation pane to the left of the Outlook window, click on the option Mail to switch to the Mail view.
  • Now click on the folder with the label Sent Items.
  • Select the Email that you want to recall, Double Click on the email to open it.
  • From the Move group, click on the option Actions. From the menu, choose the Recall This Message option. This will open the Recall this message dialogue box.

    Email Messages

  • Choose the Delete Unread Copies Of This Message radio button along with which checking the Tell Me If Recall Succeeds box. Click on OK.
  • If the receiver has not opened the email yet, the message will not be delivered to the receiver.

This feature might not function properly, if there are any issues with the PST files. When PST files become corrupt or damaged, the entire application starts to malfunction. This will not let you open any email in Outlook. In such cases, it might be necessary to solve the PST issue first.

Scanpst.exe is one of the utilities in Microsoft Outlook that helps in fixing issues related to PST file corruption and damage. This utility will perform a scan and fix the damaged PST files. After this, you can access email messages and make the desired settings in the Outlook client.

Creating A Holiday List For The Outlook Calendar

Outlook Problems

MS Outlook comes with a lot of customization features and options, which might be slightly confusing for the average users to figure out. But, you can visit the Microsoft support website or contact any third party service provider in the event of Outlook problems and get the necessary assistance. Some of the minor problems you can fix yourself easily, if you just know how to go about it.

Setting up a custom holiday list in Outlook calendar

For example, some Outlook users are not satisfied with the standard holidays marked in the Outlook Calendar as default. In fact, there is an option for changing the Country setting for the holidays marked in the calendar. In most cases, this will be set to United States, showing US holidays.

To change this, go to Tools > Options. There, under the Preferences tab, click on Calendar Options. In the Calendar options window, click on the Add Holidays button and select the country of your choice from the list that appears. This should fix such Outlook problems in most cases. However, if you were looking to create a customized list of holidays for your Outlook Calendar, you can easily do that. Just proceed as follows.

The Outlook Calendar Holiday file, Outlook.hol, is located in the following folder – ‘C: \Program Files\ Microsoft Office\ Office12\ 1033′. It will be best to just search for ‘outlook.hol’ using the Search function in the Start Menu. Create and store a copy of this file somewhere else in the system. You might need it to use this in case you make some errors while modifying the Outlook Holiday file.

Outlook Folder

Now, open the Outlook Holiday file stored in Outlook folder in the Notepad application by right-clicking on the file and selecting the option Open With. Go to the end of this text file by pressing the key combination Ctrl + End. There, enter the holiday heading in brackets followed by a space and the number of years you want it to appear in the calendar.

For example, [My Wife’s Birthdays] 3 means that this event will be marked in the calendar for the next three years. Under this heading, you need to now enter three entries for this holiday with the event name followed by a comma, then, space and the date in the yyyy/mm/dd format. For example, Wife’s Birthday, 2015/05/27. Make three entries for each year one below the other and save the file.

Now, use the Add Holidays option in Outlook mentioned above, select the option My Wife’s Birthdays from the list and save these changes. That’s it! You have added a customized list of holidays to Outlook Calendar.

How To Configure Outlook With IMAP

Setup Email In Outlook

Outlook is one of the email clients that can be configured with a lot of ease. This email program can be configured using POP3 or IMAP setup. Now, in this post, we will take you through the steps to configure Outlook with an IMAP account.

Steps Involved

Before we begin, make sure that you have necessary settings for the particular email service provider with you. Remember that you can setup email in Outlook only with specific settings, which are different for different service providers. Therefore, contact your email service provider and acquire details like incoming and outgoing mail servers, port numbers etc. Once you are ready with these Outlook settings, you can begin the configuration.

  • Run Microsoft Outlook from its desktop shortcut.
  • Once the Outlook window comes up, choose the option Tools in it from the menu bar and select the option Account Settings.
  • Choose the option Microsoft Exchange, POP3, IMAP OR HTTP and select the button Next.
  • Click the box next to option Manually configure server settings or additional server types. Select the button Next. Keep in mind that the Outlook program allows you to configure the settings automatically. If you are using any of the famous email programs like Gmail, Hotmail etc. the program can check for the settings automatically and configure it.
  • In the new window, mark the option Internet E-mail and click Next.
  • Enter details like your name, email address, password for the email address, incoming mail server address, outgoing mail server address etc.
  • Choose the option Account type and choose the option IMAP. Mark the option Remember password.

    Outlook Settings

  • Select the button More Settings found in the window and this will bring up a new window.
  • Go to the tab Advanced in the new window and enter details like server port numbers. You will find that there are port numbers entered by default. However, you need to change that to the port numbers provided by your service provider.
  • Once you finish with the settings, select the button Apply and then OK. This will close the window for More Settings.
  • Select the button Next in the Outlook configuration window and then choose the option Finish.

With the above steps, you can configure your Outlook program with IMAP. If you wish to setup email in Outlook, you may contact Outlook support center or our technical support team for assistance.

Stopping Outlook From Printing An Extra Blank Page

Outlook Problems

Users of the Outlook program know that it often prints an extra blank sheet when they try to print their email messages. Microsoft has also now acknowledged this issue in the Outlook program and the issue has been added to the list of common Outlook problems. In some of the cases, updating the Outlook service packs has fixed the issue. This issue is mainly reported by those users who are using web based email programs with the Outlook program. It is not yet clear if the Outlook program is adding an extra sheet to the print queue. It is believed that the Outlook program is adding an extra HTML page tag that is not visible to the recipients.

Another reason can be the conflict of some of the printer drivers in the printing module of the Outlook program. If you find that the problem remains even after updating the Outlook program, you can follow the workaround steps that are explained below to get rid of the issues.

Instructions

  • Open the Outlook program, click on the File menu and then select Page Setup. Select the Header/Footer tab and then clear out the Footer box. You can then click on the Apply button. Now you will need to check the results by selecting the Print Preview option that is located in the File menu. You can make sure that the issue is resolved if you are unable to find any blank page in print review.

    Outlook Service Packs

  • Click on the File option, then select Print rather than using the printer icon that is on the toolbar. Some of the users report that making use of the printer icon is leading to the issue.
  • Click on File again, choose Print Preview and note the actual number of pages in the content. You can then click on File and then select Print. Now you will reach the print dialog box and now you need to choose the number of pages to print. Doing this will make sure that only those pages with content are printed.
  • Now you can open the Properties dialog of the printer and then check for an option to stop the blank pages. If the software of the printer offers you the option, you can set it to default so that the blank pages are printed.

These are the steps to prevent the Outlook program from printing an extra blank page while printing. In case you encounter any Outlook problems, feel free to contact our tech support disk.

New Outlook Version For Mac Available For Office 365 Users

Outlook Email Setup

It has always been the case that Mac OS users have to wait many months before Microsoft releases the Mac version of their popular software products. These software applications would already be available to the Windows OS users. And obviously, Microsoft would prefer to see these Mac users migrate to Windows OS platforms just to use their favourite Microsoft software applications like MS Office, Outlook and so on.

Microsoft working on a new MS Office for Mac version

For this reason, the Mac version of the MS Office software has always been lagging behind its Windows OS counterpart. However, this is set to change. According to Microsoft, they are planning to reduce the time gap between the release of Windows OS versions and Mac or Android versions of their future software products. At present, there is at least a six months time gap between the official release for the two versions.

This might have something to do with the rising popularity of Apple and Google OS platforms in the smartphone and tablet computer market. Though relegated to the third place in these two markets, Microsoft can still hope to make some revenue by releasing compatible versions of their software applications for the rival OS platforms.

MS Outlook

Already, a new version of MS Office for Mac is set for 2015 release, though the date is not yet announced. But, Microsoft is not delaying the release of the new MS Outlook for Mac. The new Outlook for Mac has already been released as a standalone application. You can purchase it online and finish the Outlook email setup without waiting for the release of the new MS Office version.

For the time being, the new Outlook for Mac is available to only the Office 365 subscribers. The rest of the Mac users have to be content with using the old Outlook versions. The new Outlook email client sports a new look with the elements of the Metro UI that Microsoft introduced in their Windows 8 OS. Also, the efficiency of the application has been considerably improved. For example, you will notice that it now takes less time for Outlook email setup, for loading the application and so on.

Microsoft is planning to release a Beta version of the new MS Office Mac version first. A few months after that, you can expect to see the release of the full version. In the meantime, if you have an Office 365 account, you can start using the new Outlook for Mac version.

Fixing The Issues With Outlook Reminders

Setup Email In Outlook

After you setup email in Outlook, you can use the email client for various work-related purposes like managing your office contacts, for sending you reminders about upcoming events and so on. The Reminders utility in Outlook Calendar will inform you about those events you have specifically marked for this purpose in the calendar.

However, because of some error in the application, it might fail to send you the reminder on time. If so, you need to fix this problem at the earliest to stop it from happening again.

Steps for fixing the Outlook Reminder problem

Now, before you change any Outlook settings, you need to make sure that you did not accidentally disable the Outlook Reminder feature. In fact, it is quite common for users to disable this feature when they are annoyed by repeated Outlook reminders. If you or somebody else using your system have done this, then you just need to enable it again to fix the problem.

For this, just go to the Tools menu, click on Options. Here, click on the Other taband then, select Advanced Options. You will see a Reminder Options button at the bottom of the window. Click on it. This will launch a new window displaying the Outlook Reminder settings.

Here, you need to check the Display the Reminder box to make sure that it is enabled with a checkmark next to it. If not, then the Outlook Reminders feature has been disabled until now, put a checkmark here and save these settings to enable.

Outlook Settings

Some corrupt file in Outlook Reminders might be causing the utility to malfunction like this. If so, then you need to clean up Outlook Reminders to remove this corrupt file. This can be easily done, because there is an Outlook command designed by Microsoft for this purpose.

First, close the Outlook application and go to the Start Menu. Launch the command execution utility, Run, from the Start Menu. Type in the command ‘outlook /cleanreminders’. Press Enter to execute the command. Now, MS Outlook application will be automatically launched on your screen indicating that the command is executed successfully.

Similarly, there is another Outlook command designed for cleaning up corrupt folders in Outlook – ‘outlook /resetfolders’. Executing these two Outlook commands will remove the file corruption problem and Outlook Reminder will start to function normally.

If you have any queries on how to setup email in Outlook or any other problem, feel free to contact our tech support personnel.

When Upgrading Your Microsoft Outlook Version

Outlook Problems

Outlook users making the upgrade to the latest version often report many Outlook problems and issues. Normally, when you update a software application, you expect it to retain all the data, the settings and add-ons, as they are. However, in some cases, you might have to deal with the compatibility problems and other issues.

Dealing with the MS Outlook upgrade issues

Obviously, when you are making the upgrade, you also have to change the Outlook add-ons. This is one of the common problems reported by most users after making an Outlook upgrade. The add-ons designed for the Outlook 2007 application will not work in Outlook 2010. There might be one or two Outlook add-ons, which will run on both versions without any problems. But, for the rest, you have to find replacements for the new Outlook version.

Another commonly reported Outlook upgrade problem is the change in settings and features. For example, the Trust Center settings in Outlook 2007 are displayed in the Tools menu. But, after they have upgraded to Outlook 2010, many user have noticed that the Trust Center is not there in the Tools menu anymore.

Outlook Trust Center is a very useful feature that allows the users to set up the privacy and security settings in the email client. This includes many options and settings for attachment handling, email security, automatic download settings and so on. This Trust Center option is available in Outlook 2010 as well. However, the location of the Trust Center option has been changed in the latest Outlook versions.

Outlook Settings

In Outlook 2010, Outlook Trust Center has been moved from the Tools menu, because it is not a feature frequently accessed by the users. Instead, you can access it by going to the File menu and clicking on Options. This will launch the Outlook Options window on the screen. At the bottom of the left-side navigation menu shown here, you will see the Trust Center option. Just click on it to access the security and privacy settings in the new Outlook version.

Also, you will lose all the Outlook settings, Outlook Rules and all the other changes you made in the application, when you make the upgrade. But, the Outlook PST files will be transferred as they are to the new Outlook version without any changes. This means that you will not lose any of the email messages, contacts or Outlook Calendar entries you have stored in the old Outlook version.

You may contact our tech support personnel, if you are dealing with any other Outlook problems because of the upgrade.

3rd Party Software For Syncing Outlook With iPhone

Outlook Email Setup

There are lots of benefits to keeping your different devices synced with webmail services. If you work in a company which allows and facilitates this, important business information can be accessed whenever you happen to need it. If you carry an iPhone with you, the native mail app takes care of email syncing and updating, and this can be connected to your Outlook webmail account as well. There are several third party apps which can help you set up a working sync with the Outlook email setup. These will first have to be downloaded off the App Store.

Getting the right apps off of Apps Store is a simple thing to do. In your iPhone, go to the App Store icon to launch the online store application. After you’re inside, use the search tool to find the app you’re looking for. Select the app you want form the list of results, and then hit the Download icon on the app page. If the particular product is a paid software, then choose Buy to purchase it first. After the download is completed and the app has been installed, you’ll see a new icon in your home screen.

OWA for iPhone

This is one of the email apps meant for syncing your iPhone with the Outlook webmail service. The features of this app include message flagging, sorting, favorites, event scheduling, etc. You can set this up by simply launching it and directly signing in to your Outlook account online. The Navigation icon at the bottom lets you move through the folder and messages, and the Mail icon loads your inbox. There’s also a Refresh button to update the sync if you’ve had the app open for a long time.

Webmail Synchronization

TaskTask

This app mainly syncs the tasks between your iPhone and webmail account. It has task categorization, Exchange server support, attachment support, notes, filters, and advanced sorting options. After installing, you need to launch the app, and hit the Setup button. Type in the credentials for the Outlook email setup online, and then hit the Test button. Once the app confirms that you’re good to go, you can start receiving updates from your Outlook account.

These are two of the favorite apps for Outlook webmail synchronization on iPhone. For more on such useful software, check out the latest posts in the Outlook email section.