Using Outlook For Your Gmail Account

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Though the web based system of the one of the most popular webmail service, Gmail, is one of the most feature rich webmail platforms, you may require handling your Gmail account and messages from an email management program such as the popular Outlook. Outlook becomes extremely useful when you are using other webmail services too.

You do an Outlook email setup to handle your Gmail account as a POP3 or as an IMAP account. Here are the steps to do that:

  • First, you need to launch Outlook, from the main Outlook window and then go to Tools and click on Email Accounts.
  • Then, on the Outlook popup, you need to select Add a new e-mail account and then click on Next.
  • You need to select POP3 or IMAP for the Outlook email account type, and then hit Next.
  • Then, on the next screen, you require specifying Outlook Gmail settings, including your Gmail username and password, Gmail server addresses, Gmail server ports and even the Outlook Gmail display name you wish to have.
  • Under the User Information section, you need to key in your Name and also your Gmail email address respectively.
  • Then, on the ‘Server Information’ section, type the Google Gmail servers.
  • The POP servers (Gmail) for Outlook are – Incoming mail server: pop.gmail.com; Outgoing mail server: smtp.gmail.com.

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  • At the same time, IMAP Gmail server for Outlook- Incoming mail server: imap.gmail.com and the Outgoing mail server will be smtp.gmail.com.
  • Then, on the Logon Information section, type your User Name (the email address) and your Gmail password. After that, click on the checkbox Remember password to make Outlook store the Gmail password. This is because, when you check the box, you will not be asked to fill in the password every time Outlook will send/receive emails for the Gmail account.
  • After that, click on More Settings button and move to Advanced window tab.
  • If you are using Gmail as a POP3 Outlook account, enter in Incoming server (POP3) field, 995 and tick the box This server requires an encrypted connection (SSL) .On the Outgoing server (SMTP) field, type 465 and tick the box This server requires an encrypted connection (SSL).

When you are done Outlook email setup in your Outlook Gmail advanced settings, click OK and come back to Outlook Gmail account window. Send a test mail to check for errors. If there are none, you will receive a mail.

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Withdrawing Email In Outlook

Email In Outlook

Outlook is an email client from Microsoft that is extensively used by people in corporate offices and at home. There are plenty of options available in this email application; hence, it is very easy to manage emails. In case you send an email message by mistake, there is an option to recall the same message. At times, you might forget to attach a file or document. This is when withdrawing a message comes to your rescue. It is relatively easy to withdraw email in Outlook.

The recall feature is possible only when you use Microsoft Outlook. When you send an email to a group containing many people, you can turn off the recall option to make sure that the email that you send reaches them quickly. To speed up the process, you can have the option Tell me if recall succeeds or fails for each recipient checked. Moreover, the recall feature depends on the Outlook settings of the recipient to whom you are planning to send emails. Hence, it is not necessary for a recall to always succeed.

Instructions

  • Openthe email application.
  • In the navigation pane to the left of the Outlook window, click on the option Mail to switch to the Mail view.
  • Now click on the folder with the label Sent Items.
  • Select the Email that you want to recall, Double Click on the email to open it.
  • From the Move group, click on the option Actions. From the menu, choose the Recall This Message option. This will open the Recall this message dialogue box.

    Email Messages

  • Choose the Delete Unread Copies Of This Message radio button along with which checking the Tell Me If Recall Succeeds box. Click on OK.
  • If the receiver has not opened the email yet, the message will not be delivered to the receiver.

This feature might not function properly, if there are any issues with the PST files. When PST files become corrupt or damaged, the entire application starts to malfunction. This will not let you open any email in Outlook. In such cases, it might be necessary to solve the PST issue first.

Scanpst.exe is one of the utilities in Microsoft Outlook that helps in fixing issues related to PST file corruption and damage. This utility will perform a scan and fix the damaged PST files. After this, you can access email messages and make the desired settings in the Outlook client.

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Creating A Holiday List For The Outlook Calendar

Outlook Problems

MS Outlook comes with a lot of customization features and options, which might be slightly confusing for the average users to figure out. But, you can visit the Microsoft support website or contact any third party service provider in the event of Outlook problems and get the necessary assistance. Some of the minor problems you can fix yourself easily, if you just know how to go about it.

Setting up a custom holiday list in Outlook calendar

For example, some Outlook users are not satisfied with the standard holidays marked in the Outlook Calendar as default. In fact, there is an option for changing the Country setting for the holidays marked in the calendar. In most cases, this will be set to United States, showing US holidays.

To change this, go to Tools > Options. There, under the Preferences tab, click on Calendar Options. In the Calendar options window, click on the Add Holidays button and select the country of your choice from the list that appears. This should fix such Outlook problems in most cases. However, if you were looking to create a customized list of holidays for your Outlook Calendar, you can easily do that. Just proceed as follows.

The Outlook Calendar Holiday file, Outlook.hol, is located in the following folder – ‘C: \Program Files\ Microsoft Office\ Office12\ 1033′. It will be best to just search for ‘outlook.hol’ using the Search function in the Start Menu. Create and store a copy of this file somewhere else in the system. You might need it to use this in case you make some errors while modifying the Outlook Holiday file.

Outlook Folder

Now, open the Outlook Holiday file stored in Outlook folder in the Notepad application by right-clicking on the file and selecting the option Open With. Go to the end of this text file by pressing the key combination Ctrl + End. There, enter the holiday heading in brackets followed by a space and the number of years you want it to appear in the calendar.

For example, [My Wife's Birthdays] 3 means that this event will be marked in the calendar for the next three years. Under this heading, you need to now enter three entries for this holiday with the event name followed by a comma, then, space and the date in the yyyy/mm/dd format. For example, Wife’s Birthday, 2015/05/27. Make three entries for each year one below the other and save the file.

Now, use the Add Holidays option in Outlook mentioned above, select the option My Wife’s Birthdays from the list and save these changes. That’s it! You have added a customized list of holidays to Outlook Calendar.

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How To Configure Outlook With IMAP

Setup Email In Outlook

Outlook is one of the email clients that can be configured with a lot of ease. This email program can be configured using POP3 or IMAP setup. Now, in this post, we will take you through the steps to configure Outlook with an IMAP account.

Steps Involved

Before we begin, make sure that you have necessary settings for the particular email service provider with you. Remember that you can setup email in Outlook only with specific settings, which are different for different service providers. Therefore, contact your email service provider and acquire details like incoming and outgoing mail servers, port numbers etc. Once you are ready with these Outlook settings, you can begin the configuration.

  • Run Microsoft Outlook from its desktop shortcut.
  • Once the Outlook window comes up, choose the option Tools in it from the menu bar and select the option Account Settings.
  • Choose the option Microsoft Exchange, POP3, IMAP OR HTTP and select the button Next.
  • Click the box next to option Manually configure server settings or additional server types. Select the button Next. Keep in mind that the Outlook program allows you to configure the settings automatically. If you are using any of the famous email programs like Gmail, Hotmail etc. the program can check for the settings automatically and configure it.
  • In the new window, mark the option Internet E-mail and click Next.
  • Enter details like your name, email address, password for the email address, incoming mail server address, outgoing mail server address etc.
  • Choose the option Account type and choose the option IMAP. Mark the option Remember password.

    Outlook Settings

  • Select the button More Settings found in the window and this will bring up a new window.
  • Go to the tab Advanced in the new window and enter details like server port numbers. You will find that there are port numbers entered by default. However, you need to change that to the port numbers provided by your service provider.
  • Once you finish with the settings, select the button Apply and then OK. This will close the window for More Settings.
  • Select the button Next in the Outlook configuration window and then choose the option Finish.

With the above steps, you can configure your Outlook program with IMAP. If you wish to setup email in Outlook, you may contact Outlook support center or our technical support team for assistance.

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Stopping Outlook From Printing An Extra Blank Page

Outlook Problems

Users of the Outlook program know that it often prints an extra blank sheet when they try to print their email messages. Microsoft has also now acknowledged this issue in the Outlook program and the issue has been added to the list of common Outlook problems. In some of the cases, updating the Outlook service packs has fixed the issue. This issue is mainly reported by those users who are using web based email programs with the Outlook program. It is not yet clear if the Outlook program is adding an extra sheet to the print queue. It is believed that the Outlook program is adding an extra HTML page tag that is not visible to the recipients.

Another reason can be the conflict of some of the printer drivers in the printing module of the Outlook program. If you find that the problem remains even after updating the Outlook program, you can follow the workaround steps that are explained below to get rid of the issues.

Instructions

  • Open the Outlook program, click on the File menu and then select Page Setup. Select the Header/Footer tab and then clear out the Footer box. You can then click on the Apply button. Now you will need to check the results by selecting the Print Preview option that is located in the File menu. You can make sure that the issue is resolved if you are unable to find any blank page in print review.

    Outlook Service Packs

  • Click on the File option, then select Print rather than using the printer icon that is on the toolbar. Some of the users report that making use of the printer icon is leading to the issue.
  • Click on File again, choose Print Preview and note the actual number of pages in the content. You can then click on File and then select Print. Now you will reach the print dialog box and now you need to choose the number of pages to print. Doing this will make sure that only those pages with content are printed.
  • Now you can open the Properties dialog of the printer and then check for an option to stop the blank pages. If the software of the printer offers you the option, you can set it to default so that the blank pages are printed.

These are the steps to prevent the Outlook program from printing an extra blank page while printing. In case you encounter any Outlook problems, feel free to contact our tech support disk.

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